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Privacy Policy

Last Updated: 5/29/2025

PolicyCraft AI ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Lone Worker Safety Policy Generator (the "Service"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the service.

Information We Collect

When you use our Service to generate a policy and opt to download it, we may collect the following personal information from you:

  • Full Name
  • Work Email Address
  • Company Name

We also collect the information you provide to generate the policy, such as:

  • Company Name (for the policy)
  • Industry
  • Description of Lone Worker Roles
  • Risks Encountered
  • Current Control Measures
  • Emergency Procedures
  • Additional Notes

This information is used solely for the purpose of generating the policy and is processed by our AI model. The details entered into the policy generation form fields are sent to a third-party AI service (e.g., Google AI / OpenAI) to produce the policy document.

Use of Your Information

Having accurate information permits us to provide you with a smooth, efficient, and customised experience. Specifically, we may use information collected about you via the Service to:

  • Generate your tailored Lone Worker Safety Policy.
  • Contact you regarding your use of the Service or for marketing purposes, if you have provided consent.
  • Improve our Service and offerings.
  • Comply with legal and regulatory requirements.

Disclosure of Your Information

We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential.

The information you provide in the policy generation form (Company Name, Industry, Lone Worker Roles, Risks, Control Measures, Emergency Procedures, Additional Notes) is sent to our AI service provider to generate the policy. These providers have their own privacy policies regarding the data they process.

Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

Your Data Protection Rights (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

  • The right to access, update or delete the information we have on you.
  • The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
  • The right to object. You have the right to object to our processing of your Personal Data.
  • The right of restriction. You have the right to request that we restrict the processing of your personal information.
  • The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
  • The right to withdraw consent. You also have the right to withdraw your consent at any time where PolicyCraft AI relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy, please contact us at: [Insert Contact Email or Link to Contact Form - This is a placeholder]